Don't HR Alone #57 - Digital Enrollment and Covering Transgender Services
“Digital Open Enrollment and Covering Transgender Services”
With open enrollment season coming up, many employers are trying to reduce the amount of paper notices they distribute. There are health plan notices that are required under federal law, so employers need to be sure their distribution methods are compliant. So today I’ll be answering some FAQs about Distributing Open Enrollment Materials Electronically!
The U.S. Department of Labor (DOL) provides guidelines for electronic distribution of health plan notices. Generally, notices must be distributed in a manner that reasonably ensures the employee receives the material. It is not enough to post materials online or offer other media without actually delivering them to the employee.
What are the guidelines for electronic distribution?
The DOL guidelines distinguish between employees with work-related computer access and other employees.